AI Governance & Risk
Practical guardrails for how your business uses AI
Canada doesn’t have a single law spelling out how small businesses should use AI. That doesn’t mean anything goes. Existing privacy law, including PIPEDA, still covers any personal information that passes through an AI tool, and clear expectations exist around transparency and accountability. VBS builds those expectations into your AI adoption from the start.
What This Covers
Most of this can be in place within a single afternoon with your team.
Accountability
We name who in your business owns each AI tool and each decision it influences, so responsibility has somewhere to sit.
Data Protection
We check what happens to your data once it enters an AI tool, including whether it’s used to train someone else’s model.
Risk & Compliance
We align your AI use with PIPEDA and the direction of federal guidance, written so your team can put it into practice.
Ongoing Review
AI tools and the rules around them keep changing, so your policy goes on a yearly review as a matter of course.
“VBS is so incredible at what they do”
“Miguel and his talented team have helped us whenever we needed it, always knowing exactly what to do. I have recommended VBS IT to many, and will continue to do so. It is not easy finding an incredible IT company to work – essentially – as your internal IT company but without the expense. VBS is so incredible at what they do I have no need to ever look elsewhere.”
Starr Watson
Click Starr Marketing
How We Handle It
Most policies are ready to circulate within a week of the audit.
Audit
We map every AI tool currently in use across your business, including the ones nobody officially approved.
Policy
We write a short AI use policy in language your team will read, covering what’s allowed, what needs sign-off, and what data can’t be shared.
Training
We run a short session with your team, so the policy sticks after the first month.
Review
We revisit the policy on a regular schedule, adjusting it as your tools, your team, and the rules around AI change.
A standalone AI or legal consultant can write you a policy. They can’t tell you what’s happening inside your network, because they don’t manage it. VBS does. That means our AI governance work reflects what your systems are really doing, day to day.
Bring AI Into Your Business Without Bringing In The Risk
A short session with VBS is enough to find out where AI genuinely fits, what it would cost, and what it would change day to day.
- Delivered by the team securing your data and supporting your staff today
- No pressure to buy tools you don't need
- A clear view of where to start and what it will cost
Frequently Asked Questions
Is there a law in Canada that specifically governs AI use in business?
Not yet a dedicated one. Existing privacy law still applies to any personal information an AI tool touches, and federal guidance sets out expectations for responsible use in the meantime. This is an area that moves quickly, so it’s worth checking again every year.
Do we need a formal AI policy if we're only using ChatGPT occasionally?
Yes, even occasional use is worth covering. The real risk with casual AI use is usually what staff paste into it, client information, financial data, or personal details, without anyone deciding that’s acceptable.
Who's liable if an AI tool makes a mistake that affects a client?
It depends on the tool, the contract behind it, and how it was used, so we’d need your specific situation in front of us to give a real answer. What we can do now is reduce the chances of it happening and make sure you have a clear paper trail if it ever does.
Does this overlap with your cybersecurity services?
Yes, and deliberately so. AI governance is part of the wider Cybersecurity & Compliance work VBS does for you.