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Is Your Business Using A CRM? Here’s Why It Should

VBS IT Services

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Business has always been about serving the customer and one great tool for making your customers and leads feel like royalty, is a good Customer Relationship Management (CRM) software system.

This software makes it much easier for a business to turn leads into customers, delight their customers with targeted services and offerings, and to streamline their operations so they can deliver more while using less time and resources.

For any expanding business a CRM is a necessity for driving scalable and profitable growth. In this piece, we guide you through the features of CRMs, how they can benefit your business, and why they are an indispensable part of your business’s journey to success.

CRMs Are More Than Just Software!

At their core, CRMs are not really just a software that you use, they are an embodiment of a strategic approach to acquiring and delighting customers.

CRMs give businesses a much greater ability to understand, analyze their customers, and their interactions using data, connect sales, marketing, and customer services with their operations, and to seamlessly manage customer information and documents in one single place, and much more.

CRMs, especially the cloud-based CRMs that exist today, are highly customizable and configurable to work in alignment with your workflows and strategies, making CRMs a feature-rich tool for achieving your goals.

So what tools do CRMs bring to the table for your business, and how can they support your growth goals?

Key Features of CRMs

At the core of these key features common to almost all CRMs is the ability for a business to streamline and enrich their customer-facing operations. CRMs offer:

1. Contact Management

CRMs excel in contact management, allowing you to store essential customer information such as contact details, interaction history, and customer preferences. A comprehensive understanding of your customers at your finger tips, enables your business to personalize service and customer communication like never before.

2. Sales Management

CRM tools streamline the sales process by tracking sales leads, managing pipelines, and analyzing sales data. They can help sales teams to sell more effectively to prospects and existing customers, as well as help them to identify sales opportunities and forecast future sales performance and trends.

3. Marketing Integration

Many CRMs come with integrated marketing tools, allowing for the creation, management, and tracking of marketing campaigns in one platform. By aligning your campaigns, customer data, and digital channels with each other, a CRM makes it much easier to implement converting marketing campaigns and to understand their performance.

4. Customer Service

CRM systems provide tools for managing customer service requests and tracking customer satisfaction. For example, quick access to a customer’s profile and history allows for more effective and timely resolution of requests and issues by arming your customer service staff with contextually important information more quickly.

5. Analytics and Reporting

With robust reporting and analytics features, CRMs are able to turn data into actionable insights. As a result, they can make it much easier to make informed decisions based on trends and performance metrics.

Sell And Achieve More, Using Less, With Zoho CRM

Curious to see how a CRM can uniquely benefit your business? Need advice or guidance? VBS can help. We’re specialists in Zoho CRM, one of the world’s smartest and comprehensive CRMs on the market. Discover the potential that your business can unleash by booking a discovery meeting with Miguel today.

How Can A CRM Benefit My Business?

The benefits of a CRM for a business are both deep and vast, they include:

Enhanced Customer Relationships

The primary benefit of a CRM is the improvement of your relationships with customers. By understanding your customers’ needs and history with your company, you can better cater to their preferences, anticipate their needs, and respond more effectively to their concerns.

Increased Sales and Revenue

A CRM system helps in identifying and following up on potential sales leads. By streamlining the sales process and providing insights into customer behavior, CRMs can lead to increased sales and revenue growth.

Improved Efficiency and Productivity

Automating and organizing customer data while streamlining workflows saves time and improves productivity. Employees spend less time managing data and more time focusing on your core business activities.

Data-Driven Decision Making

Access to analytics and reporting tools in CRMs enables data-informed decision making. You can analyze trends, track performance metrics, and make strategic decisions based on data that is easy to visualize, collate, and compare.


As your business grows, so does the complexity of managing customer relationships. CRM solutions are easily able to scale with your business. Most CRMs will be able to accommodate increasing amounts of data and more complex business processes.

So Why Does Your Business Need A CRM?

For most growing businesses, implementing a CRM is not a matter of ‘if’ but a matter of ‘when’! Growing businesses inevitably work with more information and more complexity while still being expected to deliver exceptional service to their customers.

Like other technology solutions, a CRM helps businesses to distill that complexity into empowering simplicity, enabling them to grow, beat the competition, and delight their customers concurrently. For example: 


      • A CRM is a unified place where you can manage your customer relationships and leads, even if they come from various channels such as your social media pages, a website contact form, manual entries, or a third party.

      • Cloud CRMs are highly integrable with other software such as Microsoft Teams and your accounting software, greatly simplifying and empowering your operations.

      • A business that uses a CRM is inevitably working with more and more data; a CRM’s reporting features make it easier to get the reports that you need, when you need them.

      • A cloud CRM’s features, hosted data, and accounts can all be expanded at the push of a button, making a CRM another piece of technology that will support rather than obstruct your growth.

      • CRMs are a highly cost-effective and popular solution; cloud CRMs can be paid for on a monthly subscription that can be cancelled at any time, and you can often get started with them for free.

    If your business does not have a CRM just yet, now might just be the right time to use one! More and more businesses of all sizes are using CRMs to drive profitable growth and better customer experiences. What’s more, it’s a great way to simplify your technology and operations.

    Curious to see the potential a CRM can unleash for your business? We’d be glad to help you  discover it! Get in touch with us today for a no-obligation chat.

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